If you like to write and you want to write something to a special person, the best thing you can do is write a letter. In it you can talk with a person who is far away or with someone who is close. You can also use the letters for work reasons, to send a more confidential message to a superior at work. Whatever it is for, you should follow some guidelines so that the presentation is as consistent as possible with the situation.
Although there are standard letter models, you can always give it your personal touch, you can decorate it and decorate both the paper and the envelope in your own way, depending on the recipient and you can even create a watermark to make your letter personal and whoever The reader knows exactly who he is receiving the message from.
If you dare to do it, here are some guidelines on how to write a letter so that it fits you as well as possible.
Instructions for writing a letter
- Choose the person you want to write the letter to.
- Choose a nice paper on which to capture what you want to say and also choose some colors that you like to write and not the typical blue or black.
- Before getting down to work, take any piece of paper and a pen and make a list of the things you want to write down and that you don’t want to forget. So when you put them later, you can cross them out.
- Make a draft of the letter. If you decide to write your letter directly, it will end up full of erasures and you don’t want that either. The best thing is that you write it on a separate sheet and when you have it and you know that it is final, pass it on.
- Get to work. If you already know whether to do it on the computer or by hand, go ahead with it. The only difference now is if the letter is formal or not, if it is, you should follow other guidelines.
- In the upper left part, put your information: name, surname, address and telephone; leave a couple of separator lines and put the date; and finally, a little further down, put the data but of the person to whom the letter is addressed. If you write it by hand, you can omit the recipient’s information as they will go on the front of the envelope.
- Start with a salutation to start your letter and when you decide on one like ‘dear sir’ then put a ‘,’ or ‘:’ and change lines.
- Make an introduction to the reason for the letter. A couple of lines in which you summarize what you are going to say next.
- Expose everything you want in the letter, taking into account the draft made and the list of things that you must put.
- When you finish put ‘cordially’ or a similar farewell and put your signature. If you do it on a computer, it will be the last one you do, because you have to sign by hand and if it is by hand, put your name and above or below it, make your signature.
- When you don’t have anything else to write, put PD. which is the postscript and here you can put a greeting and wish him a good week, to conclude definitively.
- Check that there are no errors or misspellings and when nothing is missing, it will be ready.
- Find an envelope to send it in, or send it by mail. If it is in an envelope, remember to put the recipient’s address on the front of the envelope and yours on the back.
Tips for writing a letter
- Make a rough draft first so you don’t have to cross it out later. This way it will be much more comfortable and it will take less time.
- Choose a beautiful or original paper if it is a more personal letter, if it is something more formal and for work, choose a normal sheet of paper but you can put a watermark of your company on it. You just have to open Word and choose the image or logo you want and expand it to the entire Word page. Then select the image and modify its transparency so that it is hardly visible, from 60% transparency it serves as a watermark. When you have it as you want, print it and you can start writing. If you do it without printing, you probably have to write everything first and then the watermark because since you are hiding the text then it won’t let you modify it, so don’t put the watermark until it’s the final letter.
- If it is a formal letter, do not forget a greeting and farewell according to the person to whom you are going to send it.
- Check a couple of times before sending and there is nothing professional left to find a letter, especially if it is made on a computer that has autocorrect, with misspellings.